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I. Ithaca College Television (ICTV) Statement of Purpose

Established March 3rd, 1958, one of ICTV’s aims is to provide the 26,000 cable-subscribing households of Tompkins County, NY with noncommercial information and entertainment programming. This public includes residents of Ithaca, Trumansburg, Lansing, Danby, Newfield, Groton, Dryden, Caroline, Candor and Brooktondale, and the students of Cornell University and Ithaca College.

ICTV’s main aim is to provide an opportunity for all Ithaca College students, particularly those in the Park School of Communications, to participate in television production and channel operation, to produce programming that fosters ideas and creative expression, and to promote a safe, inclusive learning environment for all individuals. To develop a community of those that can develop and grow their skills in a professional environment.

ICTV is funded and supervised through the Park School of Communications. As a co- curricular activity, ICTV strives to develop creative and leadership skills in its participants and to provide materials for student portfolios. ICTV is a powerful means for Park School students to expand their skills and knowledge outside of the classroom. ICTV aims for quality in both its product and the learning experience it offers. ICTV’s goal is to work cohesively with the Park School of Communication’s curriculum to grow each individual’s skill sets.

Organizational values include:

  • Sharing of both knowledge and time

  • Growth of the individual and the organization

  • Service to the community, the organization, and each other

  • Respect, Persistence, Risk Taking, and Responsibility

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II. Governance

ICTV is governed by:

ICTV is funded through the Dean’s Office of the Park School of Communications. The Manager of TV and Radio Operations is the full-time general manager for ICTV and reports directly to the Dean of the Park School of Communications. The Manager of TV and Radio Operations and the Studio Manager act as resources of professional knowledge for all of those involved in ICTV and are responsible for the overall operation of ICTV.

The Manager of TV and Radio Operations and the Studio Manager employ a student executive staff to help administer ICTV’s large staff. The ICTV Executive Staff is comprised of a:

  • Station Manager

  • Director of Programming

  • Director of Development

  • Director of Technical Operations

  • Associate Director of Technical Operations

  • Digital Media Manager

  • Director of Web Development

  • Director of On-Air Promotions

  • Director of Publicity

  • Master Control Supervisor

  • News Director

  • Sports Director

  • Entertainment Director

The Station Manager is chosen by application to the Manager of TV and Radio Operations and the Studio Manager. After selection of the Station Manager, all other Executive Staff positions are selected by application to the Manager of TV and Radio Operations, Station Manager, and the Studio Manager the semester prior to their term of service. To assist in the selection, the current Executive Staff members may provide feedback to the Manager of TV and Radio Operations and the Studio Manager to help in the decision. In most cases interviews may be conducted. More information regarding the ICTV Executive Staff can be found at www.ictv.org/about/executive-staff.

Producers who head the productions of each ICTV show report directly to the leaders of their respective departments: News Director (News Shows), Sports Director (Sports Shows), Entertainment Director (Entertainment Shows), and Director of Development (Scripted Shows). All producers of ICTV Podcasts report directly to their respective department leader.

ICTV is classified as Student Media Organization of the Park School of Communications, along with its sister broadcast radio stations 92 WICB-FM and VIC Radio, the Ithacan newspaper, Park Productions, and The Studio.

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III. ICTV Leadership Roles and Responsibilities

With the main governance of ICTV through professional means under the responsibility of the Manager of TV and Radio Operations and the Studio Manager, day to day operations of student affairs and productions are managed by the Student Station Manager and the respective staff. All ICTV Leadership must be an undergraduate or graduate student of Ithaca College in good academic standing with the college. ICTV Leadership can not also serve as a Producer of a current production not under the umbrella of Special Projects, assigned by the Station Manager. Any exceptions shall be determined on a case-by-case basis by the Manager of TV and Radio Operations, Studio Manager, and Station Manager.

Each position is responsible for the following:

III.1. Student Station Manager

  • The Station Manager is the lead student-managing position of ICTV and oversees every aspect of the station’s programming and operations, including all ICTV Leadership.

  • Act as a liaison between the Manager of TV and Radio Operations, Studio Manager, and ICTV Student Producers, volunteers, and Executive Staff.

  • Develop a long-term vision for the station and work with ICTV members to realize goals.

  • Work with the Manager of TV and Radio Operations and Studio Manager in exploring purchases and all budgetary measures for the station.

  • Chair Executive Staff meetings and Producer meetings.

  • Work with the Executive Staff to address all concerns in the oversight of the station.

  • Coordinate all annual and semi-annual station functions (events and workshops).

  • Act as a resource to all ICTV members to provide assistance, guidance, and support where needed and ensure cohesion amongst Executive Staff and Producers.

  • Assign Executive Producers of any ICTV Special Projects programming and ensure the completion and development with Executive Producers to ensure top quality programming.

  • Make recommendations to the ICTV Executive Staff on strategies and episode submissions for competitions and industry awards in addition with the Director of Programming.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.2. Director of Programming

  • The Director of Programming is responsible for the on-air day-to-day operation of the station.

  • Develop and distribute weekly programming schedule for ICTV Executive Staff.

  • Monitor ICTV produced content by ensuring that follows the guidelines of the ICTV Handbook including Freedom of Expression, Copyright, and Commercial Rights.

  • Work with Producers and Digital Media Manager in setting deadlines for submissions.

  • Work with Director of Publicity, Director of On-Air Promotions, and Director of Web Development to ensure the special ICTV broadcast promotions are coordinated.

  • Work with the Digital Media Manager and Master Control Supervisor to ensure day-to-day content is ready and on-air ready for each programming day.

  • Work with Producers, Director of Technical Operations, and Associate Director of Technical Operations to coordinate scheduling ICTV Programming Times with Studio Space.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.3. Director of Development

  • The Director of Development oversees and evaluates all aspects of the station’s development and all current and new shows development.

  • Work with Producers of shows approved for a development series to create the shows place in the programming of ICTV and to the completion of the series.

  • Develop show concepts for potential ICTV series of any kind.

  • Work with all ICTV Producers to improve content and overall programming quality.

  • Coordinate with the Director of Publicity and Director of On-Air Promotions to maintain a uniform brand identity within all programming development for the station.

  • Brainstorm and develop new ideas along with the Station Manager and discover any improvements to ensure the development of the station is consistently moving forward.

  • Serve as Executive Producer of ICTV Shorts Productions and Scripted Content.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.4. Director of Technical Operations

  • The Director of Technical Operations oversees all technical operations of the station.

  • Work with all Executive Staff members to maintain technical policies and workflows for Producers to follow and act as a resource for completion of all workflows.

  • Coordinate with the Associate Director of Technical Operations and Director of Programming to organize studio space and equipment allocation for fairness with all shows’ programming.

  • Act as a resource to all ICTV members in providing technical guidance and training available for anyone interested. This includes, but is not limited to, coordinating workshops.

  • Work with all ICTV Producers to improve technical aspects of all shows to increase quality.

  • Serve as a liaison between ICTV Leadership, Manager of Facilities and Portable Equipment, Park Engineers, Administration, and Master Control Technicians with the Associate Director of Technical Operations, Studio Manager, and Station Manager.

  • Serve as guidance for all technical advances of the station and identify technology that can upgrade the station and overall quality of programming. Including serving as requestor of all budget allocations with the Station Manager to the Manager of TV and Radio Operations.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.5. Associate Director of Technical Operations

  • The Associate Director of Technical Operations oversees all technical operations of the station with coordination by the Director of Technical Operations.

  • Work with all Executive Staff members to maintain technical policies and workflows for Producers to follow and act as a resource for completion of all workflows.

  • Manage and maintain all equipment and workflows of the ICTV Checkout Center.

  • Coordinate with the Director of Technical Operations and Director of Programming to organize studio space and equipment allocation for fairness with all shows’ programming.

  • Act as a resource to all ICTV members in providing technical guidance and training available for anyone interested. This includes, but is not limited to, coordinating workshops.

  • Work with all ICTV Producers to improve technical aspects of all shows to increase quality.

  • Serve as a liaison between ICTV Leadership, Manager of Facilities and Portable Equipment, Park Engineers, Administration, and Master Control Technicians with the Director of Technical Operations, Studio Manager, and Station Manager.

  • Serve as guidance for all technical advances of the station and identify technology that can upgrade the station and overall quality of programming. Including serving as requestor of all budget allocations with the Station Manager to the Manager of TV and Radio Operations.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.6. Digital Media Manager

  • The Digital Media Manager is responsible for overseeing ICTV’s video archives and that all ICTV Producers abide by Show Contracts and Episode Submission Workflows

  • Manage ICTV’s digital archives in a uniform organizational system.

  • Prepare individual submission guides for each ICTV show, which includes; working with the Director of Programming to set content standards, working with the Director of Development to set future standards, and working with the Director of Technical Operations and Associate Director of Technical Operations to set technical standards.

  • Ensure all content: archives, submissions, promotions, and PSAs, are up to the technical standards set by the Master Control Supervisor, Director of Technical Operations and Associate Director of Technical Operations.

  • Work with Producers and Executive Staff in setting and enforcing all station deadlines.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.7. Director of Web Development

  • The Director of Web Development is in charge of the design, development, and maintenance of the ICTV website (ictv.org) and all web episode submissions.

  • Update and maintain the ICTV website on the macro (show pages / cast and crews / etc.) and micro (episode video / descriptions / weekly schedules / etc.) levels

  • Work with the Director of Publicity to coordinate promotion of ICTV with site banners.

  • Oversee Producers and Staff in submission of graphics and other content required to be uploaded to the web site and web servers and manage all use of ftp:// servers.

  • Monitor and maintain emails sent to ICTV email addresses and passwords for accounts.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.8. Master Control Supervisor

  • The Master Control Supervisor oversees and runs day-to-day master control operations for ICTV and ensures total coverage of programming and operators for each day of air.

  • Recruit and train master control operators at the beginning of each semester.

  • Schedule master control operation for all shifts of ICTV air time, and distribute the ICTV schedule run-down with the Director of Programming for master control operators.

  • Setup schedule system every night the station is airing to ensure constant scheduling available for operators and monitor the ICTV broadcast server for optimal operation.

  • Coordinate with Director of Programming and Digital Media Manager that all content grabbed for air is in accordance with all guidelines and workflows.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.9. Director of On-Air Promotions

  • The Director of On-Air Promotions creates and updates on-air video promotions for ICTV, its shows, and services for public interest.

  • Create and oversee the creation of all promotional material for ICTV and its programs.

  • Work with Producers and Staff to create deadlines for show promotions.

  • Coordinate all public service announcements to be aired on ICTV.

  • Organize and facilitate all requests for creation of promotional materials from/for on-campus and off-campus organizations intended for airing on ICTV or representing ICTV.

  • Work with the Director of Publicity to coordinate video promotions for ICTV.

  • Manage and organize all aspects of the ICTV Recruitment Night with the Station Manager and Director of Publicity.

  • Run and facilitate all aspects of the ICTV Promotions Team and promotions departments within specific show crews to develop a uniform vision of all promotions for ICTV.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.10. Director of Publicity

  • The Director of Publicity oversees all print and digital advertising for ICTV and maintaining a uniform representation of what ICTV stands for in accordance with ICTV Brand Guidelines.

  • Assist and supervise all social media activity and special ICTV events such as writing and distributing the Monitor for ICTV’s Recruitment Night and all posters for any ICTV shows or events throughout the semester.

  • Design, develop, and maintain the vision and outlook of all content produced from/for on-campus and off-campus organizations intended for airing on ICTV or representing ICTV.

  • Design and maintain LCD Screens for Park Lobby and Campus Center and the main bulletin board space outside the ICTV Newsroom (Park 124).

  • Order, distribute, and coordinate ICTV’s merchandise (e.g. buttons, stickers, shirts, etc.)

  • Work with the Director of On-Air Promotions to coordinate video promotions for ICTV.

  • Manage and organize all aspects of the ICTV Recruitment Night with the Station Manager and Director of On-Air Promotions.

  • Run and facilitate all aspects of the ICTV Publicity Team and publicity departments within specific show crews to develop a uniform vision of all publicity for ICTV.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.11. News Director

  • The News Director oversees ICTV’s various News shows, podcasts, and productions along with coordinating and aiding ICTV News Producers as a liaison and resource.

  • Help producers train their cast/crew members at the beginning of each semester.

  • Create new ideas and improvements to keep the Entertainment Department with the progression of ICTV and the Executive Staff.

  • Represent News productions during Executive Staff meetings/decisions.

  • Coordinate meetings and critics with all News producers to ensure all shows follow the ICTV Code of Ethics for all journalistic endeavors with the station’s name.

  • Select Producers for shows that have requested the News Director to select.

  • Manage the allocation of all ICTV Checkout Center equipment for News Shows.

  • Ensure cohesive and professional broadcasts for all News programming on ICTV.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.12. Sports Director

  • The Sports Director oversees ICTV’s various Sports shows, podcasts, and productions along with coordinating and aiding ICTV Sports Producers as a liaison and resource.

  • Help producers train their cast/crew members at the beginning of each semester.

  • Create new ideas and improvements to keep the Sports Department with the progression of ICTV and the Executive Staff.

  • Represent Sports productions during Executive Staff meetings/decisions.

  • Act as a liaison between ICTV and all Athletic Department personnel to maintain ICTV’s current stance with press access. Managing the allocation of press passes available to all Producers of the Sports Department and that transportation is available.

  • Coordinate meetings and critics with all Sports producers to ensure all shows follow the ICTV workflow and rules while maintaining good relations with all Athletic Department personnel.

  • Select Producers for shows that have requested the Sports Director to select.

  • Manage the allocation of all ICTV Checkout Center equipment for Sports Shows.

  • Ensure cohesive and professional broadcasts for all Sports programming on ICTV.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.13. Entertainment Director

  • The Entertainment Director oversees ICTV’s various Entertainment shows, podcasts, and productions along with coordinating and aiding ICTV Entertainment Producers as a liaison and resource.

  • Help producers train their cast/crew members at the beginning of each semester.

  • Create new ideas and improvements to keep the Entertainment Department with the progression of ICTV and the Executive Staff.

  • Represent Entertainment productions during Executive Staff meetings/decisions.

  • Coordinate meetings and critics with all Entertainment producers to ensure success.

  • Select Producers for shows that have requested the Entertainment Director to select.

  • Manage the allocation of all ICTV Checkout Center equipment for Entertainment Shows.

  • Ensure cohesive and professional broadcasts for all Entertainment programming on ICTV.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.14. Scripted Director

  • The Scripted Director oversees ICTV’s various Scripted shows and productions along with coordinating and aiding ICTV Scripted Producers as a liaison and resource.

  • Help producers train their cast/crew members at the beginning of each semester.

  • Create new ideas and improvements to keep the Scripted Department with the progression of ICTV and the Executive Staff.

  • Represent Scripted productions during Executive Staff meetings/decisions.

  • Coordinate meetings and critics with all Scripted producers to ensure success.

  • Select Producers for shows that have requested the Scripted Director to select.

  • Manage the allocation of all ICTV Checkout Center equipment for Scripted Shows.

  • Ensure cohesive and professional broadcasts for all Scripted programming on ICTV.

  • Serve as member of the ICTV Executive Staff, which includes, but not limited to: participating and attendance in meetings, discussions, duties, and decisions of the Executive Staff.

III.15. ICTV Chief Archivist

  • The ICTV Chief Archivist is a member of the ICTV Leadership, not a member of the ICTV Executive Staff and does not have the ability to cast a vote on decisions.

  • Responsible for managing and organizing workflow with the Digital Media Manager.

  • Works to create as much available content from archives while maintaining an organization of all past and current shows with the guidelines of the Digital Media Manager.

  • Manage the ICTV Archiving team and assign work schedules and responsibilities.

  • Recruit and encourage more involvement with the development of ICTV’s archiving.

  • Will have Key-Card Access to all ICTV rooms such as ICTV Tape Library and Green Room.

  • Although a non-voting member of the ICTV Staff, the Chief Archivist receives compensation.

Producers of all ICTV Shows are responsible for the development and growth of their production and their crew. Each producer is responsible for the equipment and studio space during their respective times and following the rules and regulations set forth by the current ICTV Executive Staff. Producer’s responsibilities include, but are not limited to:

  • Following all guidelines of the Episode Submission Process.

  • Education and development of all ICTV processes and equipment for the crew and members of the respective show interested in learning.

  • Producing a show approved upon by the ICTV Executive Staff.

  • Following all rules about copyright.

  • Submission of all promotional materials to the respective Executive Staff member; Director of On-Air Promotions and Director of Publicity.

  • Reporting and working closely with the respective department head.

Any member of ICTV Leadership found going against the rules set forth by the ICTV Handbook may result in consequences, possibly termination, dependent on the severity and judgement by the Manager of TV and Radio Operations, Studio Manager, and Student Station Manager.

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IV. Participation

Participation is open to all Ithaca College students.

  • ICTV volunteers must be enrolled as undergraduate or graduate students of Ithaca College. Ithaca College staff and faculty, community experts, performers and members of Cornell’s meteorology program may also be invited to participate. Other Cornell University involvement must be approved on a case by case basis by the ICTV Executive Staff.

  • A volunteer must be in good judicial and academic standing.

  • Executive Staff and producers must have the background to fulfill their responsibilities, including at least one semester of active ICTV participation.

ICTV is committed to diversity in the workplace. Producers and staff are approved for participations based solely on their ability to contribute to the organization and their willingness to learn.

Throughout its history, participating students in ICTV have received neither academic credit nor pay. The following positions in ICTV are the only members allowed to receive financial compensation for their respective position: The ICTV Executive Staff, exclusively for their meeting times. Master Control Operators, an hourly wage as it is a skilled position. ICTV Checkout Center Operators, an hourly wage as it is an extension of the PPECS workflow.. Professional experience, creativity of expression, personal portfolio growth, and working as a team are the major attractions for participation.

Volunteers apply directly to the producer(s) of specific shows. Every semester, ICTV hosts a Recruitment Night during which producers set up tables for prospective volunteers to learn more about the shows and to apply. Producers are allowed to determining specific crew positions, such as ,directors, assistant producers, reporters, actors, etc. prior to the start of the production season, but new volunteers are welcome at any time for all space available. Those interested in getting involved with ICTV mid-semester should contact the Station Manager. Producers reserve the right to determine who will and will not work on their production. Failure to show up or adequately fulfill one’s duties gives the producers the right to seek replacements of volunteers. Discussion of the opportunity to improve behavior should precede any such action with the volunteer(s) in question. Any and all concerns are handled by the Station Manager.

All volunteers are subject to the policies in this handbook and those set by The Executive Staff.

Participation in Student Media activities is a privilege, not a right. The Manager of TV and Radio Operations alone has the right to remove or suspend students from part or all of their ICTV duties. Reasons for such an action may include, but are not limited to:

  • Failure to fulfill the duties of a given position.

  • Violation of Ithaca College policy.

  • Unauthorized possession or improper handling of college equipment.

  • Behavior on ICTV business in the Park School or in the field that is disruptive, unbecoming and/or causes the viewer, ICTV, or Ithaca College embarrassment.

  • Misuse of funds.

  • Violations of ICTV policy.

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V. Freedom of Expression

ICTV strives to establish and maintain professional standards appropriate to a college student organization in program production and content, and suitable to an educational access channel general audience. Producers are expected to ensure that the program content remains within the generally accepted bounds of good taste and fair play. If students are uncertain how to deal with program content or treatment, discussion with the Station Manager and Director of Programming is suggested.

All content set to air, with the exception of live shows, will be previewed by either the Station Manager, Director of Programming, or the Manager of TV and Radio Operations. Any of these three people reserve the right to bar programs from airing. Such decisions may be made for reasons including, but not limited to:

  • The inclusion of content with obscene or indecent material – that which is patently offensive when applying contemporary community standards for family viewing. While ICTV’s broadcast’s from the 10:00 PM to 11:00 PM hour do fall under the “safe harbor” rule, all ICTV content must be appropriate for public broadcast at any time of day.

  • The inclusion of content with obscene or indecent speech. “Bleeping” out.

  • Objectionable language in post-production is not allowed for controlled production material. It is unprofessional and would not be found in professional productions that broadcast in a forum such as ours.

  • The inclusion of defamatory content – a malicious falsehood intended to ridicule or degrade persons.

  • The inclusion of copyrighted material that does not qualify as fair use.

  • The violation of any New York State and federal laws pertaining to educational access cable.

  • The clear violation of policies in the acquisition of content.

  • The inclusion of content that misrepresents Ithaca College. Criticism is always allowed. It must be done fairly, tastefully, and accurately.

  • Content that fails to meet the standard of quality programming that ICTV hopes to foster.

  • Failure to meet deadlines as written on show’s signed production contract.

  • Failure to return ICTV Checkout Center equipment in a timely manner.

  • The clear violation of Copyright regulations (please see below).

While some of these rules may seem vague, producers are expected to use common sense and good judgment in deciding what is appropriate or inappropriate for airing on their productions. Producers of live shows are expected to bring violations committed on their live productions to the attention of the Director of Programming and/or Station Manager to ensure that such content does not re-air on ICTV.

ICTV represents both Ithaca College and the Park School of Communications to the worldwide public both on the local cable access channels of 16 (analog) and 97-5 (digital) and through ICTV.org. While ICTV encourages the freedom of expression, producers must be aware of this relationship when considering the quality and content of their programming. ICTV is different than a traditional on campus club, in this respect.

Producers are expected to bring questions regarding show content to the Director of Programming and/or Station Manager as far in advance of the show’s airing as possible. This will allow for discussion and review. Appropriate precautionary measures may be taken afterwards, if deemed necessary.

Prior permission to videotape in certain locations may be necessary. These include, but are not limited to, speakers at sponsored events, cases where an individual’s privacy may be violated, on private property, some parts of Ithaca College campus property, and some municipal properties. It is the responsibility of the producers to ensure they have the rights to record at certain locations.

ICTV volunteers are to never assume that he or she has the permission to shoot at their pleasure on or off campus. Ask questions and get permission to avoid complications. The best place to start looking, when seeking permission to shoot on town or city property, is the clerk’s office. If shooting off-campus and on private property, the property owner may request proof of liability insurance. To obtain this, volunteers must work with the Ithaca College Office of Risk Management. Forms and additional information on this may be obtained on their website.

News and public affairs on ICTV are free of censorship and advance approval of copy, and the editors and managers are free to develop editorial policies and news coverage that are consistent with station goals and policies. ICTV follows the best professional practices in its public affairs coverage, as found in the Radio-Television News Directors Association’s Code of Ethics. Plagiarism of any kind is not permitted on ICTV.

V.1. Copyrights

ICTV retains copyright on all programming produced for ICTV shows and thus the final piece of video on every production should state: “Copyright ICTV (year of production) All Rights Reserved.” Thus, all elements created by volunteers for ICTV programming falls under ICTV Copyright. Volunteers are free to copy ICTV programming for their personal and professional use. ICTV programming is not allowed to be uploaded publicly to video hosting sites, such as YouTube or Vimeo, or any other site. Full episodes will be featured exclusively on the ICTV website. Promos made for ICTV shows and individual show segments may be uploaded to other sites. However all content must at least be offered for use by ICTV prior to the upload of any content on websites other than ICTV.org. Any content uploaded to external websites must credit ICTV and have a clear and link back to the ICTV.org domain. Once a production is made for ICTV with the copyright, it becomes the property of Ithaca College Television.

Producers and volunteers found in violation of these copyrights will be asked to correct the misuse of copyrighted content and/or may lose their privileges to participate in ICTV.

ICTV has its own YouTube Channel that is meant to be used for promotional purposes. Any items that are uploaded there must mention ICTV.org and provide the link in the description.

Time Warner, the owner of the channel ICTV broadcasts, has blanket agreements for the access channels to use music licensed by BMI and ASCAP.

ICTV has the permission to broadcast footage obtained through CNN Newsource and ABC News One.

ICTV does not allow the broadcast of materials not copyrighted by ICTV except in the cases listed above unless the producer receives permission from the owner of the copyrighted material or the material qualifies as fair use.

V.2. Commercial Content

By New York State regulation, ICTV may not include commercial or promotional content on the educational access channel. Producers, reporters, and interviewers should exercise care not to promote or endorse a business, such as giving a business’s hours, prices, and a call to action. A story about a type of business should include a sampling of at least three establishments to avoid the appearance of an infomercial.

V.3. Fundraising

Fundraising on cable access channels is prohibited by New York State regulation. ICTV gains permission to simulcast VIC Radio’s annual 50-hour marathon for a local cause.

V.4. Public Service Announcements

PSAs on ICTV should represent reasonable standards of integrity, public acceptance and appropriateness. The project should be noncommercial, nondenominational, politically nonpartisan and not designed to influence legislation. The project will not be rejected because it is in the interest of one group if the message has wide appeal, significance and local applicability.

V.5. Print Publicity

Program promotion flyers should be approved by the Director of Publicity, Station Manager, or Manager of TV and Radio Operations and must contain the ICTV logo. Posted flyers must include the show’s ictv.org e-mail address. Posting should be on approved bulletin boards only.

V.6. Social Media and Publicity Standards

Producers are allowed to pursue their own forms of social media publicity such as through Facebook and Twitter. Note that such accounts still represent Ithaca College and ICTV and that they fall under the guidelines defined in this handbook and are subject to the guidelines set forth by this handbook and can/will be overseen by the Director of Publicity.

All social media of a show must publicly associate itself with ICTV in its name (for example, a Twitter account called @ICTV_Panorama) and link back to the ICTV domain, if possible.

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VI. Programming

Most programming on ICTV is student initiated and produced. ICTV program offerings include sports, news, public affairs, comedies, children shows, variety shows, quiz shows, game shows, performances and dramas. Some programs may be initiated by the Roy H. Park School of Communications or Ithaca College, such as special events or issues coverage.

The Station Manager, Director of Programming, Digital Media Manager, and Master Control Supervisor decide programming technical guidelines and submission methods. These may change from year to year. ICTV programs typically have a total run time of 28 minutes and 30 seconds. Shows planning on submission times different than the total 28 minutes and 30 seconds must have previous approval from either the Station manager or Director of Programming, and Digital Media Manager. Shows may include a pre-determined number of standard breaks of one minute and 30 seconds. These breaks will include station promos, various show promos, and PSAs. Specifics can be found on the ICTV Resources page.

Program proposals are made to the Manager of TV and Radio Operations and the Station Manager. The Manager of TV and Radio Operations, the Studio Manager, and the entire Executive Staff review the applications and may be accepted as is, accepted with modifications or revisions, asked to spend a semester in development, or rejected on the basis of:

  • The experience and qualifications of the person who proposes to produce.

  • Feasibility, including technical considerations

  • Uniqueness of the idea – non-duplication with other programming.

  • Availability of facility time and student volunteers.

  • Potential for good experience by the volunteers

  • Programming consistency with the brand of Ithaca College Television as found below

 

The Manager of TV and Radio Operations, Studio Manager, and the Executive Staff serve the right to determine the change in producers for proposed productions. All aspects of show proposed for ICTV decision have the right to be changed based on the best judgement of ICTV Leadership. Once approved, and contracts are signed, the production and all content becomes property of Ithaca College Television and its governance.

VI.1. ICTV Brand

ICTV holds an identity like any other network on television. ICTV strives to build the professional experience by establishing its own identity to define “who we are” as a college television station on a local access station. ICTV aims to have something for everyone to be apart of in both opportunities such as serving on crew for a show, producing a show, working with the Executive Staff or further behind-the-scenes and on- air positions. All programming follows ‘something for everyone’ such as news, sports, comedy, drama, game shows and web-series for students to participate and the community to enjoy. ICTV takes great pride in its versatility uniting people together and forging social groups in a both a professional and educational setting.

Since ICTV has its own identity to mirror the professional world, there are guidelines that students must follow when developing their future productions or content for the broadcast. These guidelines consist of not defaming the college, members of the community as a target audience versus solely the student body, and no encouragement of drug-use. The Internet has become a go-to medium for students and younger generations to watch content, which is why ICTV has adopted several web-series over the past couple of years. Since ICTV.org bears the college’s name, broadcast regulations are enforced but not as heavily. However, the phrase “Ithaca College” and the acronym “I.C.” may not be used as part of a show’s title. ICTV.org shows allow students to push the boundaries of imagination, allow for shorter episode formats, target the program to a narrower audience, and should not portray the college in a poor manner. Any and all specific cases under question of ICTV’s Freedom of Expression guidelines will be decided by either the Director of Publicity, Director of On-Air Promotions, and/or the Station Manager.

When developing a show to be proposed for the next semester, a meeting with both the Director of Development and Director of Programming is highly encouraged before submitting the final proposal. This allows for the opportunity to find out if the program truly meets ICTV’s identity. All producers are encouraged to send show proposals to their respective department leaders for review, prior to the final proposal submission.

All content and graphical elements produced for Ictv are encouraged to have a dedication of ICTV’s Identity. (See V.5. Print Publicity for specifics on print publication and V.6. Social Media and Publicity Standards for Social Media tags). All graphical elements created within and/or related to ICTV are subject to guidelines laid out in the ICTV Brand Book. Protection of the ICTV Brand is overseen by the Director of Publicity with partial responsibility under the Director of On-Air Promotions and/or Station Manager.

 

VI.2. Proposal Guidelines

Proposal guidelines and a sample proposal for both Podcast and regular programming are on the website under Resources. Scripted and new shows, of any kind, will have an earlier proposal date, as specified on the website to allow for enough pre-production time and determined by the current semester’s Station Manager.

A producer is an ICTV manager, expected to have significant experience with our organization to supervise production, activity, and content. Besides the ICTV experience of the prospective producer, criteria are:

  • Potential for countrywide enjoyment or service.

  • Potential for student benefit through production.

  • Originality.

  • Realistic as to time and resources.

  • Proposal is thorough.

  • Non-duplication with other ICTV programming.

All Proposals MUST have a cover page with current version of the station’s logo. A show without a cover page will not be accepted until revised (Cover page available at ictv.org/resources).

Proposals are required to include:

About Proposed Producers:

  • Producer and suggested crew member ICTV participation history.

  • What facilities/equipment proposed show members are qualified to use.

  • Producer management qualifications.

  • Why you want to be a producer/why you are qualified.

About Proposed Show:

  • Program title and synopsis.

  • Rationale for the program to be an ICTV production with a countrywide audience.

  • Format: A rundown of a sample program, sample content encouraged.

  • Studio Lighting & Set Plan.

  • Describe the production in detail and specifics in production execution.

  • A production timetable for the semester, shoot dates if applicable.

  • Attach scripts and/or outlines for a narrative production.

  • Technical information such as equipment and positions required from ICTV.

For any new show, scripted or unscripted, a meeting should be scheduled with the Director of Development and/or the Director of Programming as soon as possible. This is to ensure the show, while still being developed, is consistent with the brand and guidelines outlined above. After submitting the new proposal, a show will be required to pitch the idea to the Executive Staff. Shows required to pitch should include a short presentation on the show’s content and production.

The Executive Staff reserves the right to ask for a pitch for the following reasons:

  • Questions or concerns from proposal that require clarification.

  • Explanation of core concept or major requirements missing from proposal or concept.

  • Major show concept changes are proposed by future producers.

  • Change in ICTV policy that directly relates to proposed show.

  • The proposed production is in its first two years (four seasons) of production.

All shows are subject to possible further review by the Executive Staff. This is to help evaluate shows, and make sure both the content and proposed producers are capable and deserving of producing a proposed show. Proposed producers can also request further meetings, or evaluations, but the ICTV Executive Staff retains the right to limit or deny requests, insuring all of the proposed shows have an equal acceptance opportunity.

Shows may be accepted as is, accepted with modifications or revisions, asked to spend a semester in development, or rejected with the option to resubmit for the next semester. While the ICTV Executive Staff encourages a proposal to be as detailed as possible, producers should not make any commitments such as purchases, production locations, scheduled production dates, or pre-selected volunteers prior to acceptance of a proposal. In some cases, the Station Manager or the Manager of TV and Radio Operations may allocate resources to prospective producers in order to produce sample content to submit with their proposal.

Upon acceptance and approval to begin production, show producers will be contacted by the Director of Web Development to setup show email accounts through the ictv.org domain web address of 1and1’s webmail services. All social media pages must only be connected to the show’s @ictv.org email account, all other email servers related to ICTV productions must receive approval from either the Director of Web Development and Station Manager.All show Twitter accounts must include “ICTV” in the handle (See V.6. Social Media and Publicity Standards). All messages regarding show production should be sent out via the show’s email account. All emails from the Executive Staff to producers will be sent to each show’s respective @ictv.org email account or producers @ithaca.edu accounts.

VI.3. Award Submission

ICTV over the years has had great success in award recognition from both within the Ithaca College community and throughout the national field. Although any Producer of content is allowed to submit their content on behalf of their own content, all submissions must be informed to the Station Manager and Director of Programming. Since all content produced for ICTV programming is owned by ICTV, the Station Manager and Director of Programming are responsible in overseeing all award submission.

The Executive Staff is proud of all work done by ICTV Volunteers and encourages all producers of content to submit for all awards submissions the content qualifies. Any financial requirement for submission of content must be approved by the Manager of TV and Radio Operations. Do not expect compensation for any unapproved submission fees.

Both the Manager of TV and Radio Operations, the Station Manager, and the Director of Programming are approved as program coordinators to submit any and all content on behalf of producers for awards that ICTV content qualifies.

VI.4. Just Desserts Awards

Just Desserts is the annual award show for Ithaca College Television, WICB and VIC Radio. Members of all three organizations get together with the food menu being, Just Desserts.

Just Desserts awards are determined by the respective organization’s leadership and specific qualification rules are determined on a case-by-case basis by the designated member on the leadership team determined as the coordinator of all ballots, typically the incoming Station Manager. All awards are subject to change, but remain as follows:

  • Best Studio Show

  • Best Scripted Show

  • Best New Show

  • Best Publicity

  • Best Podcast

  • Excellence in Studio Directing

  • Excellence in Scripted Directing

  • Technical Achievement

  • Outstanding On-Air Talent

  • Outstanding Journalist

  • Outstanding Producer

  • Outstanding Commitment

  • Freshman of the Year

  • Senior of the Year

The ICTV Executive Staff reserve the right to change, add, remove, and adjust any and all aspects of ICTV Just Dessert Awards. If a category receives a majority nominee that does not classify for that category, it will be the judgement of the current Executive Staff on the removal or re-vote of that category.

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VII. Underwriting and Sponsorship

ICTV producers may request that businesses sponsor their production. Producers will fill out Sponsor Agreement forms located on the ICTV website under Resources and submit them to the Station Manager or Manager of TV and Radio Operations. Sponsors may provide extras such as set materials, costuming, food for crew, or other production supplies. Producers must be clear with vendors that their business is not buying time, but providing underwriting.

Acknowledgement of a show’s sponsor must be made within a show. A standard acknowledgements is, “Additional support for (Panorama) provided by (The Five and Dime),” with video of the business’ logo or a character-generated name.

Producers cannot include any calls to action in their gratis. This includes business hours, prices and deals.

VII.1. On-Air Promotions

ICTV is a noncommercial television station, and therefore all on-air promotions for ICTV include public service announcements, promotions for the channel, and promotions for ICTV programming may not include any calls to action in commercial promotion. As a professional station, all on-air promotions are expected to follow the professional standards that are appropriate for a college student organization and a professional television channel. Promotions content, therefore, should follow similar standards to that of ICTV programming. Violations of the standards for on-air promotions include:

  • The inclusion of copyrighted material that does not qualify as fair use.

  • The inclusion of content with obscene or indecent material – that which is patently. offensive when applying contemporary community standard for family viewing.

  • The inclusion of content with obscene speech.

  • The inclusion of defamatory content.

  • The violation of any New York State and federal laws pertaining to educational access.

  • Content that fails to meet ICTV’s standard of quality programming.

Producers and other creators of on-air promotions for ICTV are expected to use common sense and good judgment in deciding what and what would not be appropriate for promotional content. Any and all specific cases under question of ICTV’s On-Air Promotions guidelines will be decided by either the Director of On-Air Promotions and/or the Station Manager.

While the Director of On-Air Promotions is responsible for creating the majority of ICTV’s on-air promotions, ICTV producers are responsible for creating video promos for their individual programs. Required video promotions include a Recruitment Night Video and two promotional videos (spaced out throughout the semester) to be aired on ICTV during commercial breaks. The scheduled submission of these two promotional videos will be clearly written in the show’s production contract by Director of On-Air Promotions and as written by the Digital Media Manager.

These promotions must be created in accordance with the guidelines that the Director of On-Air Promotions sets. Detailed guidelines on how to create appropriate program promotions can be found in a separate “Promotions Guide” that can be found in the Producer Resources section of the ICTV website.

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VIII. Budget

ICTV is assigned an annual operating budget for the fiscal year (June 1st – May 31st). The Manager of TV and Radio Operations, who is responsible for approving and monitoring expenditures, allocates the budget. ICTV will adhere to the purchasing policies of Ithaca College. Purchases made by ICTV qualify as tax-exempt. Capital requests must go through the same process as the entire Roy H. Park School of Communications is subject to, and are approved once per year. For approval of all purchases okay I hope you’re actually reading this and noticed this note, when you email me your corrections/opinions, say the word “punctilio” which was Dictionary.com’s word of the day. It means strictness or exactness in the observance of formalities or amenities. What a coincidence!

The ICTV operating budget is designed for the basic operation of ICTV. However, producers may make requests for purchases related to their production. Please note, that because there is no line item in the budget for these reimbursements, they are not handed out lightly. These requests are reviewed on a case-by-case basis. Requests that demonstrate planning and thoughtful consideration of resources are more likely to receive approval.

Approval will be made on a per-item basis by the Manager of TV and Radio Operations and is required prior to the purchasing of said items. Volunteers cannot expect reimbursement for purchases made without prior authorization. All purchases approved to receive reimbursement must be tax exempt. Tax Exempt forms are located on the ICTV website under Resources.

Volunteers must save all receipts of approved purchases and submit them to the Manager of TV and Radio Operations or Technical Operations Administrative Assistant (Park 126).

It is suggested that any volunteer, who receives approved reimbursement, fills out an Ithaca College EFT Authorization Form. This form will allow the college to transfer reimbursement funds directly into bank account instead of having to issue a check, thereby decreasing the time it takes to receive reimbursement.

Purchase request forms and tax-exempt forms are located on the ICTV website under Resources.

Any questions should be directed to the Station Manager, Manager of TV and Radio Operations, or the TV and Radio Operations Administrative Assistant (Park 126).

If ICTV is unable to authorize the purchase of materials, the Station Manager, or Manager of TV and Radio Operations, in some cases, may request additional funds from the Dean’s Office of the Park School of Communications. Student volunteers are not allowed to request additional funds from the Dean’s Office unless approved by either the Station Manager or Manager of TV and Radio Operations.

The Manager of TV and Radio Operations and Studio Manager will work with the ICTV Executive Staff in making yearly capital budget requests so that the college budgeting process may be completed in a timely fashion.

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IX. Travel

ICTV will cover travel expenses, provided the request for travel is approved in advance. Requests must be made to the Manager of TV and Radio Operations at least two weeks in advance to any travel. Do not expect reimbursement for any unapproved travel.

Two weeks prior to travel, students must submit a Travel Authorization Form to the Manager of TV and Radio Operations or the TV and Radio Operations Administrative Assistant (Park 126). When filling out the “Anticipated Expenses” section, take the number of miles of the trip, divide that by an average of 20 miles per gallon of gas, and then multiply by the current local price per gallon of regular grade gas. Under meals, volunteers are allotted $15 / day (per person) and any costs for tolls and parking. Only one Travel Authorization Form should be submitted per trip by an individual actually going on the trip and for whom the reimbursement is intended.

Upon return, a Travel Expense Report Form must be filled out and submitted by the same individual that submitted the Travel Authorization Form. All receipts, including detailed meal receipts, must be stapled to the Travel Expense Report Form and submitted to the Manager of TV and Radio Operations or the Administrative Assistant (Park 126).

ICTV volunteers are subject to the Ithaca College Travel Policy while on authorized trips.

It is suggested that any volunteer that expects reimbursement fill out an Ithaca College EFT Authorization Form. This form will allow the college to transfer reimbursement funds directly into bank account instead of having to issue a check, thereby decreasing the time it takes to receive reimbursement.

Students 21 years and older who want access to a college vehicle must first take a student driver safety class through the Office of Risk Management and approval from the Station Manager, Studio Manager, and Manager of TV and Radio Operations.

Any questions should be directed to the Station Manager, Manager of TV and Radio Operations, or the TV and Radio Operations Administrative Assistant (Park 126).

If ICTV is unable to authorize travel, the Station Manager, Studio Manager, or Manager of TV and Radio Operations, in some cases, may request additional funds from the Dean’s Office of the Park School of Communications. Student volunteers are not allowed to request additional funds from the Dean’s Office unless approved by either the Station Manager or Manager of TV and Radio Operations.

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X. Ithaca College Faculty and Technical Operations Staff

Ithaca College professors and alumni may voluntarily advise or conduct workshops with ICTV volunteers. Producers and other volunteers are encouraged to form an advisory relationship with faculty members in order to foster professional growth and learning. All requests outside the already set limitations of the ICTV guidelines involving equipment or studio space must be made through the Director of Technical Operations and/or Associate Director of Technical Operations.

The Technical Operations staff has oversight of some aspects of ICTV’s operation including:

  • Equipment ICTV gains access to out of the ICTV Checkout Center and PPECS.

  • Scheduling of equipment and facilities.

  • Technical assistance with studios and broadcast operations.

  • General equipment troubleshooting.

  • The Ithaca College Remote Truck.

It is important that ICTV volunteers, especially producers, forge good-working relationships with the Technical Operations staff. Staff studio technicians are in charge of facilities during the times when ICTV is most active. They are charged with maintaining order and ensuring a safe working environment. A studio show’s producer, director and lighting director should meet with the studio technician at the start of the semester to go over procedures. Because ICTV projects are not graded, engineers and technicians may provide more technical assistance to ICTV productions than to academic projects. Coordination with training and advanced teachings from the Technical Operations Department will be overseen by the Director of Technical Operations and/or Associate Director of Technical Operations.

All productions under the umbrella of ICTV requiring equipment or studio space must be reserved through ICTV facilities. Each ICTV production will receive a pre-determined amount of Park Cards for Studio Reservation and Equipment Checkout from the ICTV Checkout Center. At no point, unless approved from the Director of Technical Operations and Associate Director of Technical Operations, can equipment from PPECS be used for ICTV Productions. Any productions found in violation of this may result in equipment/studio restrictions and/or show termination. (See XI.4. ICTV Checkout Center (Park 138B))

All ICTV staff are subject to the rules and procedures of the Technical Operations Department. Any and all specific cases under question of ICTV’s Technical Operation guidelines will be decided by either the Director of Technical Operations, Associate Director of Technical Operations, and/or the Station Manager.

X.1. Workshops

Each semester, the Director of Technical Operations, Associate Director of Technical Operations, and the rest of the ICTV Executive Staff put together various workshops for the offered software and facilities with which producers and crew members will be working for the semester. Producers of ICTV shows are expected to attend workshops and/or send crew members to gain a further understanding of their positions. All members are allowed to attend and will be informed of the workshops over the ICTV List Serve and social media. In addition to Executive Staff workshops, all ICTV volunteers must attend a mandatory studio-training course, prior to the station’s first night of air (for both fall and spring semesters), conducted and organized by the Studio Manager. Volunteers who fail to attend a course session will be restricted from operating all studio equipment during ICTV operation hours and must promptly contact the Station Manager via email. The Station Manager will work with the Studio Manager to schedule additional mandatory studio-training sessions, if necessary.

Any interest in specific workshop training for ICTV that is not currently scheduled can send all inquiries to the Director of Technical Operations, Associate Director of Technical Operations, Studio Manager, and/or the Station Manager.

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XI. ICTV Facilities

ICTV has control of specific facilities within the Park School of Communications. ICTV’s resources are subject to rules in addition to those outlined by the Technical Operations Department.

The Newsroom, the Green Room, the Tape Library, the ICTV Checkout Center, and the Scene Shop are all rooms that ICTV uses constantly. While eating and drinking are allowed in these rooms, all ICTV volunteers are expected to clean up after themselves in order to maintain a clean working environment for others. Different workflows for productions may require different wiring setups for editors. Volunteers are asked, if they change the setups for editors, to return them to their normal wiring; this includes computer speakers.

Additional Park facility access requests for shows must be made to the Executive Staff and the Manager of TV and Radio Operations who will channel it to the Park Facilities & Equipment Manager. This is typically done the semester prior to the show’s production, but can be updated throughout the semester if needed. Special one-time requests may also be made.

XI.1. Newsroom / Workroom (Park 124)

The Newsroom houses mailboxes for executive staff members and for each individual production. The primary function of this room is for the News Director to have an area for news reporters and editors to meet, prepare, and review newscasts. It is equipped with PCs connected to the ENPS server with Photoshop CS5 installed. It is also equipped with one iMac with Adobe CC 2014 installed.

Other shows may request times to use the Newsroom as a meeting room. Such requests must be made with the News Director, Director of Programming, and Station Manager.

The Newsroom may additionally serve as a broadcast room. A JVC GY-DV5100 in the room provides the “Newsroom” feed to both broadcast studios. Volunteers are expected to remain quiet in the room while the feed is live.

XI.2. Green Room (Park 151)

The Green Room is a collaborative room used by all ICTV shows. It is equipped with four Mac Editors with Adobe CC 2014 installed and two PCs connected to the ENPS server.

While this room is open to all producers to utilize, it is specifically allocated to studio shows working on pre-production on the night of their show. Producers looking to use the Green Room on such a night are expected to coordinate with the producers who currently have the room or the Station Manager.

 

Volunteers looking to submit shows must submit all content to the designated Submission Hard Drive determined by the Digital Media Manager. While the hard drive must remain in the Green Room at all times during the semester, it may only be properly ejected and mounted to any one of the four Mac computers within the Green Room by a member of the Executive Staff, preferably the Digital Media Manager. If the Mac computer, to which the drive is connected, is in use (and all other Mac computers are currently in use) then said volunteers must temporarily relinquish use on the computer until all submission files have been transferred successfully.

Volunteers should shut down all decks, monitors, speakers, and lights when not in use. All computers should be left on. All users of ICTV facilities are expected to leave them in a presentable condition following use. In other words, please clean up after yourself.

XI.3. Tape Library (Park 152)

The Tape Library is located in the back of the Green Room and houses ICTV’s Archives and an ICTV Archiving equipment/computer. Only members of the Executive Staff, ICTV Archiving Volunteers, and the ICTV Chief Archivist have access to, and are allowed to, be present in this room. The Station Manager, Digital Media Manager, and ICTV Chief Archivist maintain this room. This space’s primary function is Executive Staff purposes and Archiving, besides tapes and files, this space is by no means a storage room for ICTV.

It is expected volunteers will not alter the organization of this room without permission from either the Digital Media Manager or the ICTV Chief Archivist.

Students wishing to obtain digital copies of programming for their personal or professional use should make email requests to the Digital Media Manager and ICTV Chief Archivist.

XI.4. ICTV Checkout Center (Park 138B)

The ICTV Checkout Center is located in Park 138B (Control Room in Studio C). This space is intended for producers to make reservations, checkouts, and returns of equipment during building hours. Producers are held responsible for the condition and the timeliness of all equipment to not jeopardize other productions. All reservations, checkouts, and returns must be completed during Checkout Center hours of operations with a present operator. Reservations cannot be placed online or through email. Before any equipment is checked out/reserved, the Checkout Center operator will assign the ICTV Show as the Patron and the producer/reporter/photog/show volunteer as the Accompanying Patron. Equipment may only be checked out to and reserved for volunteers in possession of an ICTV Show Park Card. Upon checkout, the Accompanying Patron must initial and sign the ICTV Checkout Center form in order to depart with the equipment. Show Park Cards will be distributed to producers, at the start of the semester, by the Director of Technical Operations and the Associate Director of Technical Operations.

If a producer or crew member breaks equipment, it must be immediately brought to the attention of the Station Manager, Director of Technical Operations, and Associate Director of Technical Operations. If the resource cannot be fixed in the repair shop, the responsible producer or crew member is expected to pay for the damages. Payment will be removed from the responsible party’s student account.

The Director of Technical Operations and Associate Director of Technical Operations will work directly with show producers to ensure that all shows are technically prepared with appropriate production equipment from the ICTV Checkout Center and PPECS (if necessary). Operators and hours will be determined by the Director of Technical Operations and Associate Director of Technical Operations. Operators will receive an hourly wage for their service during scheduled ICTV Checkout Center hours. Any student wishing to receive equipment outside of hours must get approval from their department head or designated operator. Operators will not receive compensation for overtime operations.

XI.5. Scene Shop (Park 153)

Both ICTV and classes within the Park School of Communications use the Scene Shop. However, with production occurring almost everyday, ICTV is the Scene Shop’s primary user. All equipment placed in the Scene Shop, no matter what the production, is subject to use from other users of the Scene Shop. Producers may take precautionary measures to ensure protection of items located in the Scene Shop, however, the Executive Staff is not responsible for damage made to equipment left in the public space of the Scene Shop.

Volunteers are expected to police themselves in putting back materials neatly and where they found them. Materials stored in the Scene Shop are for all to use. Understand that materials created for ICTV shows are sometimes used by classes and other projects. If ICTV materials are found damaged, please report the damage to a member of the Executive Staff or the Manager of TV and Radio Operations. The more quickly damage is reported, the faster it can be fixed/replaced.

Producers may request a locker at the back of the scene shop in which producers may lock materials. Such requests should be made to the Station Manager.

XI.6. Printing

Printing is available on all of the computers in the Newsroom and the two computers on the right side of the Green Room. These printers are to be used for ICTV productions only. Class materials and personal prints must be done in a campus computer lab or in the library. ICTV purchases its own supply of paper and ink, both of which become very expensive as the year progresses. All ICTV volunteers are not allowed to print class materials from these printers (including the Executive Staff members). If a volunteer is found to be utilizing these printers in an inappropriate fashion, said individual may lose printing privileges issued by the Station Manager.

If productions require many copies of the same sheets, they are asked to use the copier located in PPECS for 20 copies or fewer. Larger jobs should go to the Center for Print Production. Turnaround time is usually two days. See the Director of Publicity, Manager of TV and Radio Operations, or the Technical Operations Administrative Assistant before ordering copy jobs.

XI.7. ENPS Access

ENPS logins are required for all PCs located in the Newsroom, Green Room, teleprompter and producer stations within both broadcast studios. In order to get a login for these computers, volunteers must send their full name and Ithaca College User I.D. to the Station Manager. At the start of a semester, all show producers will gain access to ENPS with the title of “Producer.” To successfully log in to any ENPS computer, volunteers must enter their Netpass Username and Password. For network security purposes, volunteers may not share their login information with others. When finished using an ENPS computer, it is suggested that volunteers log off of their account in order to maintain network security. Any issues with ENPS computers should be reported to the Station Manager and all operations beyond ENPS access will be maintained by the Director of Technical Operations and Associate Director of Technical Operations.

XI.8. Card Swipe Access

Access to the Newsroom and Green Room is granted only to ICTV Producers, ICTV Archivists, and Executive Staff members. Access to the Tape Library is granted only to Executive Staff members and the ICTV Chief Archivist. Other ICTV volunteers may request special access to these rooms from the Station Manager. Special access may or may not be granted.

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XII. ICTV Equipment

ICTV has control of specific equipment within the Park School of Communications. ICTV’s resources are subject to rules in addition to those outlined by the Technical Operations Department.

Additional Park equipment access requests for shows must be made to the Executive Staff and the Manager of TV and Radio Operations who will channel it to the Park Facilities & Equipment Manager. This is typically done the semester prior to the show’s production, but can be updated throughout the semester if needed. Special one-time requests may also be made. All requests should be sent via email to the Executive Staff at ICTV@ithaca.edu.

At the start of every semester, Producers will meet with the Studio Manager, Director of Technical Operations, and Associate Director of Technical Operations to determine what ICTV Checkout Center equipment is needed for the show’s production. A complete list of ICTV Checkout Center equipment can be found at www.ictv.org/resources under Station Resources. Producers are encouraged to contact the ICTV Director of Web Development with questions or concerns regarding equipment webpage updates.

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XIII. Breach of ICTV Handbook

It is expected that all members, volunteers, paid operators, and ICTV Leadership abide by the rules and regulations set forth by this ICTV Handbook. Specific responsibilities of Producers are detailed in Show Contracts issued at the beginning of each semester. Specific consequences for breaches in contract, or rules are detailed below and are determined on a case-by-case basis by the ICTV Leadership.

< Specifics to be decided at ICTV Executive Staff Retreat >

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IX. Subject to Change by ICTV Leadership

The ICTV Executive Staff, Master of TV and Radio Operations, and Studio Manager have the right to change, update, add, subtract, and cause any sort of variation to the ICTV Handbook and guidelines in any and all subjects. It is the sole responsibility of the Station Manager to oversee the revisions and correctness of the ICTV Handbook. Only a majority vote by all ICTV Leadership can change rules and regulations. Any ICTV volunteer can suggest changes to rules and regulations to the specific Executive Staff member responsible for that department, and any Executive Staff member can suggest a vote on any changes to rules and regulations during Executive Staff meeting time.

Although the ICTV Handbook defines and structures all rules and regulations, any specifics not covered by this handbook are up to the discretion of the Executive Staff. A decision made by the Executive Staff, Manager of TV and Radio Operations, and Studio Manager is the final decider in all matters brought up to the ICTV Leadership.

Any questions, concerns, or comments should be brought up to the ICTV Executive Staff.
ICTV Executive Staff – ICTV@ithaca.edu

Station Manager – manager@ictv.org

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